Studio Manager

London (Central), London (Greater)
27 Sep 2016
27 Oct 2016
Business Type
Contract Type

Exciting global advertising and communications agency are looking for a Studio Manager (Maternity cover). This is a November start for 9-12 months.

Job Description

Your main duties and responsibilities will be:

Resource management and work scheduling

  • Support the client service, strategy and creative team schedules, forecasting the resource required to complete work within the database
  • Source and provide the resource for the client services’ daily and long-term requests
  • Maintain team consistency for the duration of the projects
  • Assist the New York team to resource and schedule projects through both offices
  • Present the workflow schedule to the creative management team on a weekly basis
  • Update all internal stakeholders on short and long-term resource projections
  • Source, book and liaise with freelance and third-party resource in line with requirements (to include photography, illustration and lettering artists)
  • Holiday management of the creative team
Administration and organisation
  • Organise and participate in project planning meetings
  • Assist with the development of project management plans to meet requirements
  • Maintain a database of resource suppliers (e.g. freelance designers, visualisers, artworkers, photographers,
illustrators and copy writers)
  • Arrange for suppliers to present to the studio when required
  • Manage supplier agreements, NDAs, purchase orders and invoices
  • Track studio meetings (e.g. briefs and creative reviews etc.)
  • Work alongside key stakeholders to improve agency processes (update the relevant manuals, templates and
presentations accordingly)
  • Negotiation of supplier rates and buy out of materials (request comparative quotes for commissioned work)
  • Own and manage the schedules for both the London and New York offices
  • Ensure time sheets (London and New York) are completed weekly, correctly and in full
  • Alert key project stakeholders when project or stage budgets are under threat (liaise with the relevant people to adhere to or increase the budget)

This is an excellent opportunity to join a reputable agency, who love what they do and are very much leaders within their field.

Great people, fantastic projects and an excellent location (Covent Garden)

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