Office Manager

Recruiter
Eden Marsh
Location
London (Central), London (Greater)
Salary
£35-£40k (Neg)
Posted
03 Jul 2018
Closes
03 Aug 2018
Ref
EM1322
Discipline
Creative
Specialism
Project Management
Sector
B2C, Luxury
Business Type
Agency
Contract Type
Permanent
Hours
Full-Time

A great opportunity for an intelligent, enthusiastic office manager to make their mark in an agency of experienced, confident and creative, like-minded individuals has arisen!

Our client is a specialist marketing agency working with some of the most prestigious names in the UK and abroad delivering creative across branding, print and digital.

By taking a consultative approach and positioning themselves as a quality-driven creative agency, this agency has achieved great success and developed many successful, long-term relationships as a result. The working environment is friendly and relaxed, with collaborative working and the sharing of ideas an integral part of the team culture. Self-starters with high standards and professional, can-do attitude thrive in this business.

Key Duties

Supported by an Office Assistant, the role relies upon supporting the following areas of the business with these key duties:

Diary Management:

• Management of boardroom diary, setting up and clearing down of

refreshments for client meetings

• Booking of lunches for directors

• Arranging ad-hoc meetings for directors

Administration

• Arranging of couriers for directors

• Organising security passes for staff

• Organise the office layout and maintain supplies of stationery and equipment

• Ordering of stationery and maintaining the right levels of stock

• Dealing with printer issues

• Sourcing/researching and booking of company events e.g. away days

• Maintenance of studio library and brochure stock, including filing of work

• Meticulously managing business travel requirements from taxis through to

flights, accommodation, visas etc.

Reception:

• Professionally answering the switchboard and directing callers to

appropriate individuals, screening calls and taking messages.

• Meeting, greeting and seating clients / suppliers for directors

Recruitment

• Co-ordinating recruitment within the agency, this includes for both

freelance and permanent hires

• Dealing with recruiters regarding new briefs, setting up interviews with appropriate staff members, arranging feedback to the recruiters and handing over to finance for signing of contracts

• Maintenance of a spreadsheet of preferred freelancers

• Inducting of all new starters freelance and permanent, including

arrangement of desks, computers, business cards etc

Finance

• Compiling expense breakdowns according to bank statements for

directors

• Co-ordination of studio timesheets

• Co-ordination of phone contracts for staff members

• Administrative support

IT

• Co-ordination of back-up tapes

• First port of call for IT queries liasing with IT support

• Purchasing of domains, renewals, transfers and MT updates

• Font purchases and uploads

• Managing and implementing company-wide software updates

Building Maintenance

• Maintain the condition of the office and arrange for necessary repairs

• Liaising with building maintenance and facilities teams

HR

• Co-ordination of probationary and yearly reviews across the company

• Keeping accurate check on sickness and holiday rosters within the

agency

Managing of Office Assistant to ensure all duties are carrier out as required.

SKILLS & EXPERIENCE

REQUIRED:

Mandatory:

• excellent organisational and time management skills

• knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages

• strong IT and typing skills

• the ability to prioritise tasks and work under pressure

• good teamworking skills

• the ability to manage your own workload and supervise the work of others concurrently

• excellent interpersonal, oral and written communication skills

• attention to detail

• flexibility and adaptability to changing workloads

• a problem-solving approach to work

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