Executive Assistant

Location
London, City of London
Salary
£40000 - £50000 per annum
Posted
11 Jun 2019
Closes
12 Jul 2019
Ref
BBBH5625
Contact
Pru Dennis
Discipline
Advertising
Specialism
Design
Sector
FMCG, Retail
Business Type
Agency
Seniority
Executive
Contract Type
Permanent
Hours
Full-Time

Our client - an award-winning design agency based near buzzing Borough Market with offices boasting some of the best views in Central London are on the hunt for a SUPERSTAR Executive Assistant. This is an integral role to ensure the smooth running of the executive office, acting as the first point of contact internally and externally.

This is a 12-month maternity cover offering a lucky candidate the opportunity to have one of the best design agencies in the world on their CV.

Duties and Responsibilities

  • Acting as the first point of contact for Chairman & GCO/ECD, interacting with executive and senior management both internally and externally, maintaining close relationships with clients
  • Managing the smooth and efficient running of a busy diary across several different time zones, ensuring that he/she is on time and armed with the correct information in advance any meeting or call
  • Managing emails and responding where appropriate/directed and creating a daily reminder on actionable emails & tasks
  • Managing all the correspondence and administration, including personal work as requested
  • Creating and producing presentations (PowerPoint skills are essential)
  • Managing expenses where necessary
  • Drafting communication and correspondence as and when required
  • Desk research as directed to support assignments and speaking engagements
  • Liaising closely with the other PAs in the group
  • Working alongside the London Studio department and supporting activities/initiatives where needed
  • Ensuring smooth and efficient communication with Senior Management and C-Suite
  • Ambassador for the office environment, maintaining high standards of presentation across meeting rooms
  • Helping (and managing where relevant) internal global summits/conferences

Required Experience and skills

  • Extensive experience as a well-versed PA / EA
  • Previous experience as a senior PA or EA in a professional agency/creative environment
  • Must be IT literate
  • Demonstrate advanced skills in Outlook, Excel (printing spreadsheets), PowerPoint and Word
  • Superior experience planning complex travel itineraries
  • Must have previously worked across international time zones
  • Solid career history with an outstanding attention to detail and proven problem solving ability
  • Pro-active
  • Ability to prioritise in a constantly changing environment
  • Resilient and tenacious
  • Charming manner for client facing activities
  • Ability to work fast and accurately under pressure and maintain a professional disposition at all times
  • Willingness to take job ownership and to facilitate and see projects to completion with little direction and with flawless execution
  • Ability to maintain diplomacy and discretion at all times
  • Perseverance, patience and a sense of humor
  • An interest in the business evidenced by reading incoming material and thereby remaining informed as to the current issues

Salary is paying up to £48,000 and interviews are kicking off immediately! Our client wants this person to start at the beginning of May. (12 Month contract)

CV to pru@twistorstick.co.uk

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